Page 15 - Rules & Regulations

Dropping and Adding Courses e. The deadline for receiving applications to change course status to audit
A student may change his/her schedule by adding or dropping courses after status by the Admission and Registration Deanship is the same as the
consulting with his/her academic advisor. He/She also may add courses during deadline for dropping course(s) with grade of “W”, as indicated in the
the first week of the semester (during the first three days for the summer session). academic calendar.
A course may be dropped during the first two weeks of the semester (during the Course Substitution
first week for the summer session) without affecting the student’s academic A student qualifies for graduation when he/she has fulfilled all the requirements
record. In either case, the following condition must be met: for the degree program in which he/she enrolled when admitted to the University.
If he/she is unable to complete the requirements of any program (due to
Dropping a Course termination of a course, the changing of its content, or when accrediting new
 The course load must not be less than the minimum required for programs that comprise courses the student has not studied), he/she can substitute
registration. (See the rules of implementation under Article 8.) or compensate for these courses with other equivalent courses, in terms of level,
 If the course to be dropped is a co requisite, the student either must drop content, and credit hours. The Admission and Registration Deanship must be
both co requisite courses or complete both courses concurrently. informed of the substitution or compensation after the student has obtained the
approval of the Vice Rector responsible for graduation requirements.
Adding a Course
 The course load must not exceed the maximum allowed for Repeating a Course
registration. (See the rules of implementation under Article 8.) If a student fails a required course, he/she must repeat that course. The student
 A student may add a course as long as it does not directly conflict with also may repeat any course in which he/she obtained a “D+ or D” grade. The
a course or examination in his/her schedule. most recent grade, however, will reflect the student’s final grade in that course,
 It is possible to register in one of the available sections of the regardless of which grade is higher. That is, if a student repeats a course in which
requested course. he/she previously earned a D, and he/she subsequently receives an F, his/her
grade for the course is an F, and he/she must repeat that course (if it is required
Changing Sections in his/her degree plan). All grades, however, will be included in his/her academic
Section assignments take into consideration the student’s new schedule, as record.
well as the equitable distribution of students across sections. If a student
wishes to change a section, he/she must adhere to the following steps: Academic Standing Report
 He/She may choose a section that will not create a time conflict with At the end of each semester, the academic standing of the student, which
his/her current schedule. demonstrates the student’s achievement during his/her study at the University, is
 He/She must complete the change section process through the Online determined and indicated in his/her academic record. It should be noted that
Electronic Registration system. summer sessions do not change a student’s academic standing. A student’s
 Change of sections must be completed only during the period academic standing may be one of the following:
determined by the Admission and Registration Deanship.

Auditing a Course:
A student may change his/her course status from credit to audit, based on the Good Academic Standing
recommendation of the course instructor, as well as the approval of the This status is assigned to the student when he/she begins his/her studies at
department offering the course, the academic advisor, and the department of the the University. All students are expected to maintain this standing until
student’s major. graduation; to be in good standing status a minimum cumulative and
To audit a course the student must take the following into consideration: semester GPA of 2.00 (out of 4.00) is required.
a. A student is allowed to audit a course only in his/her last semester before
graduation. Academic Warning
b. A student may not audit a course required for graduation. A student will be given this status after final grades have been processed
c. The audit status of a course may not be converted to a credit. at the end of each regular semester if:
d. A transfer credit is not granted for an audited course in any subsequent a. His/Her cumulative GPA is less than 2.00 but more than 1.00 out of
semester(s). 4.00.
b. His/Her semester GPA is less than 2.00 out of 4.00

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Undergraduate Study and Examinations